Contract Faculty Info & Events

Welcome to the CFC Information and Events page. The UBCFA Contract Faculty Committee organizes a number of events throughout the academic year for sessionals and lecturers. In this section on our site, we hope to keep you updated on all of them. If you’re a sessional or lecturer, you’ll also receive email notices advising you of what’s coming up (and if you aren’t receiving our notices, please get in touch).


  1. CTLT Professional Development Programs and Events
  2. Contract Faculty Pub Socials
  3. 2023 Contract Faculty Colloquium
  4. Fair Employment Week 
  5. Sessional Travel Grant Info

Hybrid Community of Practice Sessions – UBCV/UBCO

Join your contract faculty colleagues for the Contract Faculty Community of Practice presented by the UBC Faculty Association in partnership with the Centre for Teaching, Learning and Technology (CTLT). Our sessions will be held both in person and online so contract faculty on both campuses can participate. Schedule below.

Reflective Writing: An Essential Assessment Tool in Academic Writing: Tuesday, February 28th 12:00PM-1:30PM 

Recent pedagogical studies have pointed out that online learning during Covid-19 has had a negative impact on first year university students’ reflective thinking (e.g., Farahian et al., 2021; Salim et al., 2021). They have also suggested that higher education students’ reflective writing tends to be superficial. In a demanding, exam-heavy curriculum, setting aside time for reflection may not be a priority for busy students. RSVP here for this event.
LOCATION: Room CTLT 2.22, IKBLC Building and Zoom.

Call for Term 2 Community of Practice Proposals

We’re inviting proposals for our upcoming Community of Practice events in the new year. As Contract Faculty members constantly strive towards excellence in their teaching, many individuals are looking for opportunities to discuss practical instructional techniques and broader pedagogical strategies with their colleagues. By providing a collegial space in which to meet other Contract Faculty across campus, this Community of Practice aims to offer such an opportunity. Our sessions may vary in format as we develop our community. The three basic formats envisioned include:

  1. A presentation by an expert on a particular topic, followed by discussion
  2. A workshop on a particular skill
  3. A group discussion of an article on pedagogy to which the group will have a link before the session

For the 2022/23 term, all sessions will be hybrid. If you have questions or proposals for Community of Practice please send them to Dr. Sarika Bose, Chair, UBCFA Contract Faculty Committee. Team proposals are welcome. Please have your proposals in before December 1st. We look forward to receiving your proposal!

Pub Socials (UBCV Campus)

We are back to hosting our regular Pub Socials. Our next Pub Social is Friday, February 17th 3:30-5:30PM.

2023 Contract Faculty Colloquium – Tuesday, May 4

Wednesday, May 4, 10:30 a.m. to 3 p.m.
Register for this event

The Contract Faculty Colloquium brings together Contract Faculty from across campuses to showcase and share their intellectual work with other colleagues. This year’s 8th Annual Colloquium will feature papers by Contract Faculty colleagues from a range of disciplines. We will examine various pedagogical processes and share pedagogical strategies throughout the day-long event at the UBC Vancouver campus, which will be presented in hybrid form so that we can include as many colleagues as we can from both campuses. A link will be available to see the day’s agenda and brief bios of our speakers soon.

This event is co-sponsored by the UBC Faculty Association and CTLT and organized jointly by the UBCFA Contract Faculty Committee and CTLT staff. We will be serving coffee and a light lunch for those who attend in person, so please let us know when you register if you plan to stay for lunch. Registration is free, but we would ask that you honour your registration or cancel well ahead of time so we can have accurate numbers for catering and avoid food waste.

We hope to see you there!

Please register for this event on the CTLT Registration website.

Present at the Contract Faculty Colloquium!

Thursday, May 4th 10:30AM-3:30PM (HYBRID)

Would you like to present at our upcoming Contract Faculty Colloquium? Use this opportunity to rehearse for an upcoming conference, recap something you recently presented, share an innovative idea and perhaps find a collaborator or research partner. We want to open the floor to some of our astounding Contract Faculty. Can’t make it to the whole event but still wish to present? No problem! Complete your submission and we’ll do what we can to create an Agenda for the event that works with everyone’s schedule.

Submissions and participation from both campuses are encouraged.

Presentation Submission Criteria

Submit your proposal (3 points, 100 words max.) for a brief (10 minute) presentation on your field-specific research, pedagogical research, or practice to Dr. Sarika Bose, Chair, UBCFA Contract Faculty Committee. We’d appreciate receiving your submission by Friday, Mar. 24th. Team proposals are welcome!

2023 Contract Faculty Publication Display –
Deadline for Submissions February 10th, 2023

An Opportunity to Exhibit your Latest Work

The UBC Faculty Association Contract Faculty Committee, in partnership with UBC Library, is holding a celebration of work of Contract Faculty (in concert with the 2023 Contract Faculty Colloquium) to be held on the Vancouver Campus Thursday, May 4, 2023.

Publication Submission Criteria

Your work must have been published within the last 5 calendar years. You may submit a monograph, an article in a journal or a non-academic piece (e.g. a performance; a book of illustration; a book of poetry; a novel). We also accept excerpts of performances, TED talks, etc.

Publication Submission Options:

  • Send a published book or video
  • Email or send a copy of your article
  • Forward an email with a link to your talk/performance.

Submit to:
Dr. Sarika Bose, Chair
UBCFA Contract Faculty Committee
Office: 224 Buchanan Tower, 1873 East Mall
Vancouver, BC V6T 1Z1
Tel: 604-822-2344; Email:

Submission Deadline: Friday, February 10, 2023

For further information or to register for the Colloquium, please contact Dr. Sarika Bose.

Members Lunch at UBCO
RSVP Required

Wednesday, February 15th, 12:00-1:30PM

We were delighted to see so many faces at our Fair Employment Week Lunch back in October. Thank you to those who were able to make it. The Contract Faculty Committee and Okanagan Faculty Committee jointly invite you to join us for a second lunch at UBCO to discuss sessionals and lecturers. Please bring your questions about the terms and conditions of employment and your thoughts on how the Faculty Association can continue our work to advance the interests of contract faculty at UBCO.

If you are unable to join us at lunch but would like to meet with the Chair of the Contract Faculty Committee to discuss concerns or hear more about what the Committee is doing in the next few months, there will also be two scheduled coffee hours at the Faculty Association Office (Arts 353D), 10:30AM to 11:30AM and 2:00PM to 3:00PM. Please email Sarika Bose, Chair to schedule a time to meet.

LOCATION: Room Arts 353D.
Space is Limited so please RSVP to the Faculty Association by Monday, February 6th to reserve your seat.

Sessional Travel Grant

Due to the pandemic, no call for applications has been made for the current year. Please check back for more information. 

Although not guaranteed every year, this grant is available to sessional lecturers who present papers at conferences within the calendar year. Applications are only accepted after a call has been made (usually in January) and MUST be submitted by February 28th for conferences in that calendar year in order to qualify (unless otherwise specified). Applications made after this date are not accepted. For additional information, visit Faculty Professional Development.

Fair Employment Week 

Every fall, the Canadian Association of University Teachers (CAUT) and its member associations including the UBC Faculty Association, organize and host a week-long celebration of contract faculty. Our celebration in 2021 as in 2020 was more subdued due to the pandemic, but together with our colleagues across Canada we still marked the event. Here’s a rundown of the events during FEW October 2021:

  • MONDAY, Oct. 17: Joint Letter to UBC President
    CAUT and the UBCFA remind the President, Deputy Vice-Chancellor and Principal about the precarious employment status of contract faculty at both UBC campuses including the additional problems of working through a pandemic. A link to our correspondence will be posted on the website.
  • TUESDAY, Oct. 18: Tabling in the NEST 11:00-1:00PM
    Visit us at the NEST at our Fair Employment Booth to learn about and help raise awareness of Contract Faculty concerns. 
  • WEDNESDAY, Oct. 19, 3:30-4:30PM
    Round Table: Teaching and Academic Freedom (hybrid) 
    This Roundtable will examine the issue of academic freedom in the context of contract academic positions. How does academic freedom differ from freedom of speech? What academic freedom policies exist at this university? What choices do we make about our texts and our pedagogy because of our contract status?
    Please RSVP here.
    Coffee and snacks will be provided.
    LOCATION: Room CTLT 2.22, IKBLC Building and Zoom.
  • THURSDAY, Oct. 20th, 12:30-2:30PM
    Members Lunch at UBCO – RSVP Required
    As part of our campaign to raise awareness and celebrate the accomplishments of contract faculty, we’re inviting you to join us for a special lunch. This event is an opportunity to recognize and celebrate your contributions to the academy.

    LOCATION: Room ADM 101.
    Space is Limited so please RSVP to the Faculty Association by Monday, October 17th to reserve your seat.

  • FRIDAY, Oct. 21: Pub Social 4:00-6:00PM
    Join your colleagues for a pub social at Gallery 2.0.
  • TUESDAY, Oct. 25, 12:00-2:30PM
    Members Lunch at UBCV – RSVP Required
    As part of our campaign to raise awareness and celebrate the accomplishments of contract faculty, we’re inviting you to join us for a special lunch. This event is an opportunity to recognize and celebrate your contributions to the academy.

    LOCATION: Room 176 by the garden at Sage Bistro, 6331 Crescent Road.
    Space is Limited so please RSVP to the Faculty Association by Monday, October 17th to reserve your seat.

Reminisce about Fair Employment Week 2019 when we weren’t social distancing – here’s a quick summary of 2019’s events

 Community of Practice Schedule:
2022 Community of Practice Sessions

September 27th: CTLT Educational Programs, Resources and the UBCFA

October 27th: Open Learning at UBC

November 24th: Preparing for Term 2: Writing Syllabi and Course Outcomes

December 8th: Marking Party: 10:00-4:00 Chilcotin Room, IKBLC


The Contract Faculty Community of Practice is presented by the UBC Faculty Association in partnership with the Centre for Teaching, Learning and Technology (CTLT).

Reference Material for Contract Faculty
Links to journals, websites and materials of interest to Contract Faculty