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Collective Agreement Between The University of British Columbia and The Faculty Association of The University of British Columbia, July 1, 2016 to June 30, 2019

The Collective Agreement between UBC and the UBC Faculty Association has been ratified, by both the UBC Board of Governors and the UBC faculty. The new Agreement has a three-year term and expires on June 30, 2019.

PREFACE

The 2016 to 2019 Collective Agreement comprises the following:

• Part 1: Framework For Collective Bargaining



1. Interpretation

PART A - Association Recognition Rights

2. Bargaining Unit
3. Bargaining Agent
4. No Discrimination
5. Recognition of Representatives
6. Check-Off of Association Dues and Membership Information
7. Personnel Files

PART B - Collective Bargaining

8. Duty to Bargain in Good Faith
9. Procedures for Collective Bargaining
10. Request for Funds
11. Arbitration (Interest)
12. Prohibition of Strikes and Lockouts

PART C - Rights and Practices

13. Notification of Workload
14. Non-Interference with Rights under Agreement
15. Allocation of Discretionary Funds
16. Preservation of the Traditional Role of the Association
17. Preservation of Past Rights and Practices
18. Liability Insurance
19. Retirement

PART D - Grievances and Settlement of Disputes

20. Grievance and Arbitration Procedures

PART E - Final Clauses

21. Extension of Time Limits
22. Ratification of the Collective Agreement
23. Entry into Force
24. Copies of the Agreement
25. Duration of this Agreement
26. Amendments

Appendix A - Exclusions from the Bargaining Unit

Letter of Understanding 1 Re: Exclusion of New Positions(s) from Faculty Bargaining Unit

Letter of Understanding 2 Re: Retirement Options

• Part 2: Salaries and Economic Benefits


1. Interpretation
2. Continuing Members of the Bargaining Unit: Salaries
• 2.01 General Salary Increase
• 2.02 Career Progress Increments
• 2.03 Career Progress Increments for Length of Service
• 2.04 Merit Awards
• 2.05 Performance Salary Adjustments (PSA)
• 2.06 Award for Merit and PSA for Heads
3. Minimum Salary Scale for General Librarians
4. Minimum Salary Scale for Sessional Lecturers
5. Lump-Sum Payments
6. Retention Fund
7. Economic Benefits
• 7.01 Medical Services Plan of British Columbia
• 7.02 Extended Health Benefits
• 7.03 Dental Plan
• 7.04 Basic Group Life Insurance
• 7.05 Employee and Family Assistance Program (EFAP)
• 7.06 Faculty Pension Plan
• 7.07 Income Replacement Plan (Long Term Disability)
• 7.08 Tuition Fee Waivers
• 7.09 Professional Development Reimbursement Fund
• 7.10 Dependent Benefits Coverage Following Death of a Member
• 7.11 CTLT Sessional Faculty: Benefits
• 7.12 Benefits for Faculty Working Beyond Normal Retirement Date
8. Appendix A
9. Appendix B
10. Memorandum of Agreement Point Grey Commerce Faculty Association Subsidiary Agreement

• Part 3: Leaves of Absence


• Part 3: Leaves of Absence
1. Leave During Pre-Tenure Period
2. Study Leave
3. Leave for Improving Basic Qualifications
4. Leave Without Pay or Benefits
5. Leave at the Request of the University
6. Maternity and Parental Leave
7. Leave in Special Circumstances
8. Vacation

• Part 4: Conditions of Appointment for Faculty


1. Interpretation
2. Types of Appointments
3. Titles and Ranks
4. Criteria for Appointment, Reappointment, Tenure and Promotion
5. Procedures for Appointment, Reappointment, Tenure and Promotion
6. Policy Respecting Faculty with Familial Ties
7. Period of Notice
8. Appointments Involving Salaries from Non-University Funds
9. Periodic Review for Promotion
10. Disciplinary Measures
11. Procedures in the Case of Emotional or Physical Incapacity
12. Financial Exigency and Redundancy
13. Appeal of Decisions on Reappointment, Tenure and Promotion
14. Letter of Understanding #1

• Part 5: Conditions of Appointment for Librarians


1. Interpretation
2. Types of Appointment
3. Criteria for Appointments
4. Procedures for Appointments – General Provisions
5. Initial Appointments
6. Confirmed Appointments (other than initial confirmed appointments)
7. Vacations and Leave
8. Policy Respecting Faculty with Familial Ties
9. Disciplinary Measures
10. Financial Exigency and Redundancy
11. Letter of Understanding # 1

• Part 6: Conditions of Appointment for Program Directors in UBC Extended Learning


1. Interpretation
2. Types of Appointment
3. Criteria for Appointments
4. Procedures for Appointments
5. Appeal of Decisions on Confirmed Appointments
6. Consultation
7. Study Leave
8. Familial Ties
9. Disciplinary Measures
10. Procedures in the Case of Emotional of Physical Incapacity

• Part 7: Conditions of Appointment for Sessional Lecturers


Preamble
1. Interpretation
2. Appointment Process
3. Reappointment
4. Assessment of Length of Service
5. Continuing Appointments
6. Assignments
7. Evaluation of Initial Appointment
8. Performance Evaluation
9. Consultation Process at the Departmental Level Regarding Appointment and Reappointment
10. Non-Renewal of Appointment
11. Termination of Sessional Appointments
12. Eligibility for Other Appointments
13. Leave of Absence Without Pay or Benefits
14. Expedited Grievance Procedure / Expedited Arbitrator (EA)
15. Procedures for the Library, Institutes, Schools and Faculties without Formal Departments
16. Vacation and Benefits
Appendix A. Letter of Understanding re Calculation of Length of Service

• Part 8: Reduced Appointments


• 1. Interpretation
• 2. Appointment Terms and Process
• 3. Pro-rated Salary and Salary Adjustments
• 4. Benefits
• 5. Promotion
• 6. Faculty Association Representation and Information
• 7. Applicability of Agreement and Policies
• 8. Termination and Amendments

• Part 9: Termination or Non-Renewal of Faculty Appointments for Financial Exigency


Part 9: Termination or Non-renewal of Faculty Appointments for Financial Exigency
1. Financial Exigency
2. Prohibition of Appointments
3. Redundancy in a State of Financial Exigency
4. The Termination or Non-Renewal of Appointments
5. Joint Appointments
6. Review of Decisions
7. Notice
8. Compensation
9. Preference for Re-Appointment
10. Acquired Rights
11. Concluding Provisions

Preface

October 22, 2017

Dear Colleagues:

We are pleased to provide you with the Collective Agreement between the Univeristy of British Columbia and the Faculty Association for the period July 1, 2016 to June 30, 2019.

This Collective Agreement replaces the Collective Agreement for the period July 1, 2014 to June 30, 2016.

The Collective Agreement defines rights of members and is essential reading for memberes of the Faculty Association and administrators alike in such critical activities as consideration for promotion and tenure, collective bargaining between the Association and the University, and the proper conduct of grievances.

The Collective Agreement should be read in conjunction with other documents including:

1. the UBC Policy Handbook, available online at www.universitycounsel.ubc.ca/policies/index.html, and
2. publications from Human Resources that provide details about benefits, available on-line at www.hr.ubc.ca.

If you have questions about the interpretation or implementation of the Collective Agreement, please contact either:

Sincerely,