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Collective Agreement Between The University of British Columbia and The Faculty Association of The University of British Columbia, July 1, 2014 to June 30, 2016

The Collective Agreement (PDF) between UBC and the UBC Faculty Association has been ratified, by both the UBC Board of Governors and the UBC faculty. All changes are effective on the date of the Arbitration Award (March 31, 2016) unless otherwise noted. The new Agreement has a two-year term and expires on June 30, 2016.

The 2014 to 2016 Collective Agreement comprises the following:

• Part 1: Framework For Collective Bargaining



1. Interpretation

PART A - Association Recognition Rights

2. Bargaining Unit
3. Bargaining Agent
4. No Discrimination
5. Recognition of Representatives
6. Check-Off of Association Dues and Membership Information
7. Personnel Files

PART B - Collective Bargaining

8. Duty to Bargain in Good Faith
9. Procedures for Collective Bargaining
10. Request for Funds
11. Arbitration (Interest)
12. Prohibition of Strikes and Lockouts

PART C - Rights and Practices

13. Notification of Workload
14. Non-Interference with Rights under Agreement
15. Allocation of Discretionary Funds
16. Preservation of the Traditional Role of the Association
17. Preservation of Past Rights and Practices
18. Liability Insurance
19. Retirement

PART D - Grievances and Settlement of Disputes

20. Grievance and Arbitration Procedures

PART E - Final Clauses

21. Extension of Time Limits
22. Ratification of the Collective Agreement
23. Entry into Force
24. Copies of the Agreement
25. Duration of the Agreement
26. Amendments

Appendix A - Exclusions from the Bargaining Unit

Letter of Understanding 1 Re: Exclusion of New Positions(s) from Faculty Bargaining Unit

Letter of Understanding 2 Re: Retirement Options

• Part 2: Salaries and Economic Benefits


1. Interpretation
2. Continuing Members of the Bargaining Unit: Salaries
• 2.01 General Salary Increase
• 2.02 Career Progress Increments
• 2.03 Career Progress Increments for Length of Service
• 2.04 Merit Awards
• 2.05 Performance Salary Adjustments (PSA)
• 2.06 Award for Merit and PSA for Heads
3. Minimum Salary Scale for General Librarians
4. Minimum Salary Scale for Sessional Lecturers
5. Lump-Sum Payments
6. Retention Fund
7. Economic Benefits
• 7.01 Medical Services Plan of British Columbia
• 7.02 Extended Health Benefits
• 7.03 Dental Plan
• 7.04 Basic Group Life Insurance
• 7.05 Employee and Family Assistance Program (EFAP)
• 7.06 Faculty Pension Plan
• 7.07 Income Replacement Plan (Long Term Disability)
• 7.08 Tuition Fee Waivers
• 7.09 Professional Development Reimbursement Fund
• 7.10 Dependent Benefits Coverage Following Death of a Member
• 7.11 CTLT Sessional Faculty: Benefits
• 7.12 Benefits for Faculty Working Beyond Normal Retirement Date
8. Appendix A
9. Appendix B
10. Memorandum of Agreement Point Grey Commerce Faculty Association Subsidiary Agreement

• Part 3: Leaves of Absence


1. Leave During Pre-Tenure Period
2. Study Leave
3. Leave for Improving Basic Qualifications
4. Leave Without Pay or Benefits
5. Leave at the Request of the University
6. Maternity and Parental Leave
7. Leave in Special Circumstances
8. Vacation

• Part 4: Conditions of Appointment for Faculty


1. Interpretation
2. Types of Appointments
3. Titles and Ranks
4. Criteria for Appointment, Reappointment, Tenure and Promotion
5. Procedures for Appointment, Reappointment, Tenure and Promotion
6. Policy Respecting Faculty with Familial Ties
7. Period of Notice
8. Appointments Involving Salaries from Non-University Funds
9. Periodic Review for Promotion
10. Disciplinary Measures
11. Procedures in the Case of Emotional or Physical Incapacity
12. Financial Exigency and Redundancy
13. Appeal of Decisions on Reappointment, Tenure and Promotion
14. Letter of Understanding #1

• Part 5: Conditions of Appointment for Librarians


1. Interpretation
2. Types of Appointment
3. Criteria for Appointments
4. Procedures for Appointments – General Provisions
5. Initial Appointments
6. Confirmed Appointments (other than initial confirmed appointments)
7. Vacations and Leave
8. Policy Respecting Faculty with Familial Ties
9. Disciplinary Measures
10. Financial Exigency and Redundancy
11. Letter of Understanding # 1

• Part 6: Conditions of Appointment for Program Directors in Continuing Studies


1. Interpretation
2. Types of Appointment
3. Criteria for Appointments
4. Procedures for Appointments
5. Appeal of Decisions on Confirmed Appointments
6. Consultation
7. Study Leave
8. Familial Ties
9. Disciplinary Measures
10. Procedures in the Case of Emotional of Physical Incapacity

• Part 7: Conditions of Appointment for Sessional Lecturers


Preamble
1. Interpretation
2. Appointment Process
3. Reappointment
4. Assessment of Length of Service
5. Continuing Appointments
6. Assignments
7. Evaluation of Initial Appointment
8. Performance Evaluation
9. Consultation Process at the Departmental Level Regarding Appointment and Reappointment
10. Non-Renewal of Appointment
11. Termination of Sessional Appointments
12. Eligibility for Other Appointments
13. Leave of Absence Without Pay or Benefits
14. Expedited Grievance Procedure / Expedited Arbitrator (EA)
15. Procedures for the Library, Institutes, Schools and Faculties without Formal Departments
16. Vacation and Benefits
Appendix A. Letter of Understanding re Calculation of Length of Service

• Part 8: Reduced Appointments


• 1.01 Interpretation
• 2.01 Appointment Terms
• 2.02 Approval Process
• 2.03 Types of Reduced Appointments
• 2.04 Rank at Return to Full-Time
• 3.01 Pro-Rated Salary
• 3.02 Salary Adjustments
• 4.     Benefits
• 5.     Promotion
• 6.01 Faculty Association Representation
• 6.02 Information for the University and the Faculty Association
• 7.     Applicability of Agreement and Policies
• 8.01 Termination of Part 8: Reduced Appointments
• 8.02 Amendments to Part 8: Reduced Appointments

• Part 9: Termination or Non-Renewal of Faculty Appointments for Financial Exigency


1. Financial Exigency
2. Prohibition of Appointments
3. Redundancy in a State of Financial Exigency
4. The Termination or Non-Renewal of Appointments
5. Joint Appointments
6. Review of Decisions
7. Notice
8. Compensation
9. Preference for Re-Appointment
10. Acquired Rights
11. Concluding Provisions

NOTE: The above agreement replaces the 2012-2014 Collective Agreement (PDF) which is linked here for reference purposes only.

*Sessional Lecturer Course Assignments: The University and the Faculty Association have reached an agreement on Sessional Lecturer course assignments. Please review the Memorandum of Agreement on Sessional Lecturer Course Assignments for the terms of agreement.

To review the complete list of changes in detail, please see the Summary of 2014 – 2016 Collective Agreement Changes.